Government’s innovative approach to skills sharing


Nicole Blake Johnson at GovLoop: “For both managers and employees, it often seems there aren’t enough hours in the day to tackle every priority project.

But what if there was another option — a way for federal managers to get the skills they need internally and for employees to work on projects they’re interested in but unaware of?

Maybe you’re the employee who is really into data analytics or social media, but that’s not a part of your regular job duties. What if you had the support of your supervisor to help out on an analytics project down the hall or in a field office across the country?

I’m not making up hypothetical scenarios. These types of initiatives are actually taking shape at federal agencies, including the Environmental Protection Agency, Social Security Administration, Health and Human Services and Commerce departments.

Many agencies are in the pilot phase of rolling out their programs, which are versions of a governmentwide initiative called GovConnect. The initiative was inspired by an EPA program called Skills Marketplace that dates back to 2011.(Read more about GovConnect here.)

“We felt like we had something really promising at EPA, and we wanted to share it with other government agencies,” said Noha Gaber, EPA’s Director of Internal Communications. “So we actually pitched it to OPM and several other agencies, and that ended up becoming GovConnect.”

“The goal of GovConnect is to develop federal workforce skills through cross-agency collaboration and teamwork, to enable more agile response to mission demands without being unnecessarily limited by organizational silos,” said Melissa Kline Lee, who serves as Program Manager of GovConnect at the Office of Personnel Management. “As part of the President’s Management Agenda, the Office of Personnel Management and Environmental Protection Agency are using the GovConnect pilot to help agencies test and scale new approaches to workforce development.”…

Managers post projects or tasks in the online marketplace, which was developed using the agency’s existing SharePoint environment. Projects include clear tasks that employees can accomplish using up to 20 percent of their workweek or less. Projects cannot be open-ended and should not exceed one year.

From there, any employee can view the projects, evaluate what skills or competencies are needed and apply for the position. Managers review the applications and conduct interviews before selecting a candidate. Here are the latest stats for Skills Marketplace as of November 2015:

  • Managers posted 358 projects in the marketplace
  • Employees submitted 577 applications
  • More than 750 people have created profiles for the marketplace

Gaber shared one example involving an employee from the Office of Pesticide Programs and staff from the Office of Environmental Information (OEI), which is the main IT office at EPA. The employee brought to the team technical expertise and skills in geographic information systems to support OEI’s Toxic Release Inventory Program, which tracks data on toxic chemicals being produced by different facilities.

The benefits were twofold: The employee established new connections in a different part of the agency, and his home office benefited from the experiences and knowledge he gleaned while working on the project….(More)

Innovation Behaviours for the Public Service


Alex Roberts at Public Sector Innovation Unit (Australia): “If we want to encourage innovation, then we need to encourage and support the behaviours that will lead to innovative thinking and doing.

As part of the work supporting the Innovation Champions Group, we sought suggestions and advice about the behaviours that people who are doing new things need to demonstrate (or avoid). We also wanted to know what the behaviours were that were needed to be shown (or avoided) by leaders. In response we received a number of suggestions and some suggested writing or research relating to the topic – thank you to everyone who contributed.

So what did we find?

Well, there is research about the characteristics of what makes an innovator – for instance being able to connect fields and ideas that others find unrelated, questioning, and being an intense observer.

There is research that describes the key considerations for organisations seeking to innovate – such as aspiring and setting innovation targets, choosing which ideas to support and scale, the ability to accelerate and extend.

There is research that shows that trust is very important for innovation – particularly to have trust in colleagues that they have genuine care and concern as innovation is about making yourself, your ideas and your position, vulnerable.

There is work by the Canadian Conference Board on the skills you need to contribute to an organisation’s innovation performance – including looking for new ways to create value; rethinking the way things are done; assessing and managing risk; engaging others; listening to valuing diverse opinions and perspectives; and accepting feedback.

And there is extensive literature on innovative organisations, the process of innovation and about ideas and innovators. There’s also much written with advice for government innovators, including one of my favourites, the ‘Paradoxical Commandments of Government’ (“Your ideas will at best make someone else look good and at worst get you ostracized by your co-workers. Share your ideas anyway.”).

These all include some very pertinent points. However if we want to limit ourselves to a small number of behaviours, ones that might reflect the broader spread – gateway behaviours – which do we choose? What are some simple behaviours that people can adopt – the things that they can do, as opposed to descriptors of who or what they are?

The below is the ‘alpha’ version of behaviours for innovators and those supporting or leading innovation, as endorsed by the Innovation Champions Group.

For Innovators – people seeking to do something innovative

  1. Ask questions – of others and of yourself Innovation is about changing our behaviour, the way we do things, and how we understand problems and solutions. When you question some aspect of the status quo, you open yourself to seeing different options and ways of doing things. Question assumptions, question how and why things are done the way they are, question whether there might be a better way, ask whether there might be a different way of looking at things or whether there might be others who can add insight. Use answers to those questions to build a richer understanding of the current situation, what the problems are and what might be done.
  2. Try things – experiment a little (or a lot) Innovation is uncertain – if you knew exactly what was going to happen, then it wouldn’t be innovative. To reduce that uncertainty, you have to experiment in some way, to test the idea and how it works. The easiest way to experiment is to make the idea real or tangible in some form, such as a mock-up, a prototype or a rehearsal. This can be done quickly and at low cost, at least initially. As with an experiment, there should be openness to results that may not be what was expected or wanted, including failure, criticism or no reaction.
  3. (Help) Tell a story – who does this matter to and why? ….

For leaders – people wanting others to do something innovative

  1. Tell people where innovation is most needed One of the easiest ways to empower others to innovate is to let them know where it is most needed. This can help ensure that ideas that come forward will more likely fit with strategic needs and aims.
  2. Invite in the outliers – demonstrate that diversity is valued Innovation involves new ways of looking at things, and that requires tapping into different networks and groups and experiences, different ways of working and thinking, and allowing and encouraging constructive debate. One way to foster an environment that values diversity is to actively invite in those with different perspectives, from outside and inside your organisation. Who are the outliers that represent new or different ways of understanding your world? Invite them into the conversation and show that you are open to very different insights…..(More)”

Freedom of Information, Right to Access Information, Open Data: Who is at the Table?


Elizabeth Shepherd in The Round Table: The Commonwealth Journal of International Affairs: “Many national governments have adopted the idea of the ‘right to access information’ (RTI) or ‘freedom of information’ (FOI) as an essential element of the rights of citizens to freedom of opinion and expression, human rights, trust in public discourse and transparent, accountable and open government. Over 100 countries worldwide have introduced access to information legislation: 50+ in Europe; a dozen in Africa; 20 in the Americas and Caribbean; more than 15 in Asia and the Pacific; and two in the Middle East (Banisar, 2014). This article will provide an overview of access to information legislation and focus on the UK Freedom of Information Act 2000 as a case example. It will discuss the impact of the UK FOI Act on public authorities, with particular attention to records management implications, drawing on research undertaken by University College London. In the final section, it will reflect on relationships between access to information and open government data. If governments are moving to more openness, what implications might this have for those charged with implementing FOI and RTI policies, including for records management professionals?…(More)”

Sharing Information


An Ericsson Consumer Insight Summary Report: “In the age of the internet we often hear how companies, authorities and other organizations get access to our personal information. As a result, the topic of privacy is frequently debated. What is sometimes overlooked is how we as individuals watch in return. We observe not only each other, but also companies and authorities – and we share what we see. Your neighbor searches the net about the family that just moved in next door. The traveler films his hotel and shares the video with other potential holidaymakers. A friend shares her experience about her employer on a social network. As sharing online continues to grow, we are starting to see the impact on both our individual lives and society. In this report we begin to uncover how consumers perceive their influence – but also some issues that arise as a result….

By sharing more information than ever, smartphone owners are increasingly acting like citizen journalists > Over 70 percent of all smartphone users share personal photos regularly. 69 percent share more than they did 2 years ago

> 69 percent also read or watch other people’s shared content more than they did 2 years ago

People report wrongdoings by businesses and authorities online

> 34 percent of smartphone owners who have had bad experiences with companies say they usually share their experiences online. 27 percent repost other consumers’ complaints on a weekly basis

> Over half of smartphone users surveyed believe that being able to express opinions online about companies has increased their influence

Consumers expect shared information to have an effect on society and the world

> 54 percent believe that the internet has increased the possibility for whistleblowers to expose corrupt and illicit behavior in companies and organizations

> Furthermore, 37 percent of smartphone users believe that sharing information about a corrupt company online has greater impact than going to the police

With new power comes new challenges

> 46 percent of smartphone users would like a verification service to check the authenticity of an online posting or news clip

> 64 percent would like to be able to stop negative information about themselves circulating online

> 1 in 2 says protecting personal information should be a priority on the political agenda, although only 1 in 4 says it is not”…(More)”

Tech and Innovation to Re-engage Civic Life


Hollie Russon Gilman at the Stanford Social Innovation Review: “Sometimes even the best-intentioned policymakers overlook the power of people. And even the best-intentioned discussions on social impact and leveraging big data for the social sector can obscure the power of every-day people in their communities.

But time and time again, I’ve seen the transformative power of civic engagement when initiatives are structured well. For example, the other year I witnessed a high school student walk into a school auditorium one evening during Boston’s first-ever youth-driven participatory budgeting project. Participatory budgeting gives residents a structured opportunity to work together to identify neighborhood priorities, work in tandem with government officials to draft viable projects, and prioritize projects to fund. Elected officials in turn pledge to implement these projects and are held accountable to their constituents. Initially intrigued by an experiment in democracy (and maybe the free pizza), this student remained engaged over several months, because she met new members of her community; got to interact with elected officials; and felt like she was working on a concrete objective that could have a tangible, positive impact on her neighborhood.

For many of the young participants, ages 12-25, being part of a participatory budgeting initiative is the first time they are involved in civic life. Many were excited that the City of Boston, in collaboration with the nonprofit Participatory Budgeting Project, empowered young people with the opportunity to allocate $1 million in public funds. Through participating, young people gain invaluable civic skills, and sometimes even a passion that can fuel other engagements in civic and communal life.

This is just one example of a broader civic and social innovation trend. Across the globe, people are working together with their communities to solve seemingly intractable problems, but as diverse as those efforts are, there are also commonalities. Well-structured civic engagement creates the space and provides the tools for people to exert agency over policies. When citizens have concrete objectives, access to necessary technology (whether it’s postcards, trucks, or open data portals), and an eye toward outcomes, social change happens.

Using Technology to Distribute Expertise

Technology is allowing citizens around the world to participate in solving local, national, and global problems. When it comes to large, public bureaucracies, expertise is largely top-down and concentrated. Leveraging technology creates opportunities for people to work together in new ways to solve public problems. One way is through civic crowdfunding platforms like Citizinvestor.com, which cities can use to develop public sector projects for citizen support; several cities in Rhode Island, Oregon, and Philadelphia have successfully pooled citizen resources to fund new public works. Another way is through citizen science. Old Weather, a crowdsourcing project from the National Archives and Zooniverse, enrolls people to transcribe old British ship logs to identify climate change patterns. Platforms like these allow anyone to devote a small amount of time or resources toward a broader public good. And because they have a degree of transparency, people can see the progress and impact of their efforts. ….(More)”

Smart Cities as Democratic Ecologies


Book edited by Daniel Araya: “The concept of the ‘smart city’ as the confluence of urban planning and technological innovation has become a predominant feature of public policy discourse. Despite its expanding influence, however, there is little consensus on the precise meaning of a ‘smart city’. One reason for this ambiguity is that the term means different things to different disciplines. For some, the concept of the ‘smart city’ refers to advances in sustainability and green technologies. For others, it refers to the deployment of information and communication technologies as next generation infrastructure.

This volume focuses on a third strand in this discourse, specifically technology driven changes in democracy and civic engagement. In conjunction with issues related to power grids, transportation networks and urban sustainability, there is a growing need to examine the potential of ‘smart cities’ as ‘democratic ecologies’ for citizen empowerment and user-driven innovation. What is the potential of ‘smart cities’ to become platforms for bottom-up civic engagement in the context of next generation communication, data sharing, and application development? What are the consequences of layering public spaces with computationally mediated technologies? Foucault’s notion of the panopticon, a metaphor for a surveillance society, suggests that smart technologies deployed in the design of ‘smart cities’ should be evaluated in terms of the ways in which they enable, or curtail, new urban literacies and emergent social practices….(More)”

Technology: A Planning Guide for Political Parties


NDI launched a new website to serve as a resource for political parties that want to use technology to improve the way they function. “Technology: A Planning Guide for Political Parties” gives advice on common pitfalls political parties experience and potential pathways for success when implementing technology projects. The website also gives real-life examples through a set of case studies to help political parties learn from the experiences of other political parties and campaigns.

The case study Online Primary to Increase Participation Fails to Connect looks at how the European Green Party (EGP) announced an open online primary election ahead of the 2014 European elections. The online primary gave citizens three months to electronically vote for two of the four nominated candidates running for the European Parliament. According to Reinhard Bütikofer, co-chair of the EGP and member of the European Parliament, by implementing the online primary, the party “wanted to reduce the growing gap between citizens and political institutions.”

The EGP was hoping to mobilize 100,000 EU citizens to vote in the primaries, but as the elections came and went only 22,000 people participated. The low voter turnout underscored that the success of a new technology projects depend on more than just functional technology. It also requires deep contextual analysis, and strategic planning to assess user interest and clarify the level of marketing needed to encourage participation…..NDI’s technology guide includes step-by-step instructions on how parties can think through what ICT projects can achieve and how they can best utilize them. It also includes worksheets to help parties better understand the decisions they may have to make including: custom versus off-the-shelf software, basic voter file requirements, how to calculate the real long- and short-term costs of an ICT project and more…..For more information, please see this short overview of the site.”

Political Turbulence: How Social Media Shape Collective Action


Book by Helen Margetts, Peter John, Scott Hale, & Taha Yasseri: “As people spend increasing proportions of their daily lives using social media, such as Twitter and Facebook, they are being invited to support myriad political causes by sharing, liking, endorsing, or downloading. Chain reactions caused by these tiny acts of participation form a growing part of collective action today, from neighborhood campaigns to global political movements. Political Turbulence reveals that, in fact, most attempts at collective action online do not succeed, but some give rise to huge mobilizations—even revolutions.

Drawing on large-scale data generated from the Internet and real-world events, this book shows how mobilizations that succeed are unpredictable, unstable, and often unsustainable. To better understand this unruly new force in the political world, the authors use experiments that test how social media influence citizens deciding whether or not to participate. They show how different personality types react to social influences and identify which types of people are willing to participate at an early stage in a mobilization when there are few supporters or signals of viability. The authors argue that pluralism is the model of democracy that is emerging in the social media age—not the ordered, organized vision of early pluralists, but a chaotic, turbulent form of politics.

This book demonstrates how data science and experimentation with social data can provide a methodological toolkit for understanding, shaping, and perhaps even predicting the outcomes of this democratic turbulence….(More)”

Assessing the Evidence: The Effectiveness and Impact of Public Governance-Oriented Multi-Stakeholder Initiatives


Paper by Brandon Brockmyer and Jonathan A. Fox: “Transnational multi-stakeholder initiatives (MSIs) – voluntary partnerships between governments, civil society, and the private sector – are an increasingly prevalent strategy for promoting government responsiveness and accountability to citizens. While most transnational MSIs involve using voluntary standards to encourage socially and environmentally responsible private sector behavior, a handful of these initiatives – the Extractive Industries Transparency Initiative (EITI), the Construction Sector Transparency Initiative (CoST), the Open Government Partnership (OGP), the Global Initiative on Fiscal Transparency (GIFT) and the Open Contracting Partnership (OCP) – focus on information disclosure and participation in the public sector. Unlike private sector MSIs, which attempt to supplement weak government capacity to enforce basic social and environmental standards through partnerships between businesses and civil society, public sector MSIs ultimately seek to bolster public governance. But how exactly are these MSIs supposed to work? And how much has actually been achieved?

The purpose of this study is to identify and consolidate the current state of the evidence for public governance-oriented MSI effectiveness and impact. Researchers collected over 300 documents and interviewed more than two-dozen MSI stakeholders about their experiences with five public governance oriented multi-stakeholder initiatives.

This report provides a ‘snapshot’ of the evidence related to these five MSIs, and suggests that the process of leveraging transparency and participation through these initiatives for broader accountability gains remains uncertain. The report highlights the ongoing process of defining MSI success and impact, and how these initiatives intersect with other accountability actors and processes in complex ways. The study closes with key recommendations for MSI stakeholders….(More)”

Big Data and Big Cities: The Promises and Limitations of Improved Measures of Urban Life


Paper by Edward L. Glaeser et al: “New, “big” data sources allow measurement of city characteristics and outcome variables higher frequencies and finer geographic scales than ever before. However, big data will not solve large urban social science questions on its own. Big data has the most value for the study of cities when it allows measurement of the previously opaque, or when it can be coupled with exogenous shocks to people or place. We describe a number of new urban data sources and illustrate how they can be used to improve the study and function of cities. We first show how Google Street View images can be used to predict income in New York City, suggesting that similar image data can be used to map wealth and poverty in previously unmeasured areas of the developing world. We then discuss how survey techniques can be improved to better measure willingness to pay for urban amenities. Finally, we explain how Internet data is being used to improve the quality of city services….(More)”