state & provincial

Design-Led Innovation in the Public Sector

Curated on January 28, 2016August 3, 2018 by Stefaan Verhulst

Manuel Sosa at INSEAD Knowledge: “When entering a government permit office, virtually everyone would prepare themselves for a certain amount of boredom and confusion. But resignation may well turn to surprise or even shock, if that office is Singapore’s Employment Pass Service Centre (EPSC), where foreign professionals go to receive their visa to work in the city-state. The ambience more closely resembles a luxury hotel lobby than a grim government agency, an impression reinforced by the roaming reception managers who greet arriving applicants, directing them to a waiting area with upholstered chairs and skyline views.

In a new case study, “Designing the Employment Pass Service Centre for the Ministry of Manpower, Singapore”, Prof. Michael Pich and I explore how even public organizations are beginning to use design to find and tap into innovation opportunities where few have thought to look. In the case of Singapore’s Ministry of Manpower (MOM), a design-led transformation of a single facility was the starting point of a drastic reconsideration of what a government agency could be.

Efficiency is not enough

Prior to opening the EPSC in July 2009, MOM’s Work Pass Division (WPD) had developed hyper-efficient methods to process work permits for foreign workers, who comprise approximately 40 percent of Singapore’s workforce. In fact, it was generally considered the most efficient department of its kind in the world. After 9/11, a mandatory-fingerprinting policy for white-collar workers was introduced, necessitating a standalone centre. The agency saw this as an opportunity to raise the efficiency bar even further.

Giving careful consideration to every aspect of the permit-granting process, the project team worked with a local vendor to overhaul the existing model. The proposal they ultimately presented to MOM assured almost unheard-of waiting times, as well as a more aesthetically pleasing look and feel….

Most public-sector organisations’ prickly interactions with the public can be explained with the simple fact that they lack competition. Government bodies are generally monopolies dispensing necessities, so on the whole they don’t feel compelled to agonise over their public face.

MOM and the Singapore government had a different idea. Aware that they were competing with other countries for top global talent, they recognised that the permit-granting process, in a very real sense, set the tone for foreign professionals’ entire experience of Singapore. Expats would be unlikely to remember precisely how long it took to get processed, but the quality of the service received would resonate in their minds and affect their impression of the country as a whole.

IDEO typically begins by concentrating on the user experience. In this case, in addition to observing and identifying what goes through the mind of a typical applicant during his or her journey in the existing system, the observation stage included talking to foreigners who were arriving in Singapore about their experience. IDEO discovered that professionals newly arrived in Singapore were embarking on an entirely new chapter of their lives, with all the expected stresses. The last thing they needed was more stress when receiving their permit. Hence, the EPSC entry hall is airy and free of clutter to create a sense of calm. The ESPC provides toys to keep kids entertained while their parents meet with agents and register for work passes. Visitors are always called by name, not number. Intimidating interview rooms were done away with in favour of open cabanas….In its initial customer satisfaction survey in 2010, the EPSC scored an average rating of 5.7 out of 6….(More)”

7 Ways Local Governments Are Getting Creative with Data Mapping

Curated on January 27, 2016May 29, 2019 by Stefaan Verhulst

Ben Miller at GovTech: “As government data collection expands, and as more of that data becomes publicly available, more people are looking to maps as a means of expressing the information.

And depending on the type of application, a map can be useful for both the government and its constituents. Many maps help government servants operate more efficiently and savemoney, while others will answer residents’ questions so they don’t have to call a government worker for theanswer…..

Here are seven examples of state and local governments using maps to help themselves and the people they serve.

1. DISTRICT OF COLUMBIA, IOWA GET LOCAL AND CURRENT WITH THE WEATHER

As Winter Storm Jonas was busy dropping nearly 30 inches of snow on the nation’s capital, officials in D.C. were working to clear it. And thanks to a mapping application they launched, citizens could see exactly how the city was going about that business.

The District of Columbia’s snow map lets users enter an address, and then shows what snow plows did near that address within a given range of days. The map also shows where the city received 311 requests for snow removal and gives users a chance to look at recent photos from road cameras showing driving conditions…..

2. LOS ANGELES MAPS EL NIÑO RESOURCES, TRENDS

Throughout the winter, weather monitoring experts warned the public time and again that an El Niño system was brewing in the Pacific Ocean that looked to be one of the largest, if not the largest, ever. That would mean torrents of rain for a parched state that’s seen mudslides and flooding during storms in the past.

So to prepare its residents, the city of Los Angeles published a map in January that lets users see both decision-informing trends and the location of resources. Using the application, one can toggle layers that let them know what the weather is doing around the city, where traffic is backed up, where the power is out, where they can find sand bags to prevent flood damage and more….

3. CALIFORNIA DIVES DEEP INTO AIR POLLUTION RISKS

….So, faced with a legislative mandate to identify disadvantaged communities, the California Office of Environmental Health Hazard Assessment decided that it wouldn’t just examine smog levels — it also would also take a look at the prevalence of at-risk people across the state.

The result is a series of three maps, the first two examining both factors and the third combining them. That allows the state and its residents to see the places where air pollution is the biggest problem for people it poses a greater risk to….

4. STREAMLINING RESIDENT SERVICE INFORMATION

The city of Manassas, Va., relied on an outdated paper map and a long-time, well-versed staffer to answer questions about municipal curbside pickup services until they launched this map in 2014. The map allows users to enter their address, and then gives them easy-to-read information about when to put out various things on their curb for pickup.

That’s useful because the city’s fall leaf collection schedule changes every year. So the map not only acts as a benefit to residents who want information, but to city staff who don’t have to deal with as many calls.

The map also shows users the locations of resources they can use and gives them city phone numbers in case they still have questions, and displays it all in a popup pane at the bottom of the map.

5. PLACING TOOLS IN THE HANDS OF THE PUBLIC

A lot of cities and counties have started publishing online maps showing city services and releasing government data.

But Chicago, Boston and Philadelphia stand out as examples of maps that take the idea one step further — because each one offers a staggering amount of choices for users.

Chicago’s new OpenGrid map, just launched in January, is a versatile map that lets users search for certain data like food inspection reports, street closures, potholes and more. That’s enough to answer a lot of questions, but what adds even more utility is the map’s various narrowing tools. Users can narrow searches to a zip code, or they can draw a shape on the map and only see results within that shape. They can perform sub-searches within results and they can choose how they’d like to see the data displayed.

Philadelphia’s platform makes use of buttons, icons and categories to help users sift through the spatially-enabled data available to them. Options include future lane closures, bicycle paths, flu shots, city resources, parks and more.

Boston’s platform is open for users to submit their own maps. And submit they have. The city portal offers everything from maps of bus stops to traffic data pulled from the Waze app.

6. HOUSTON TRANSFORMS SERVICE REQUEST DATA

A 311 service functions as a means of bringing problems to city staff’s attention. But the data itself only goes so far — it needs interpretation.

Houston’s 311 service request map helps users easily analyze the data so as to spot trends. The tool offers lots of ways to narrow data down, and can isolate many different kinds of request so users can see whether one problem is reported more often in certain areas.

7. GUIDING BUSINESS GROWTH

For the last several years, the city of Rancho Cucamonga, Calif., has been designing all sorts of maps through its Rancho Enterprise Geographic Information Systems (REGIS) project. Many of them have served specific city purposes, such as tracking code enforcement violations and offering police a command system tool for special events.

The utilitarian foundation of REGIS extends to its public-facing applications as well. One example is INsideRancho, a map built with economic development efforts in mind. The map lets users search and browse available buildings to suit business needs, narrowing results by square footage, zoning and building type. Users can also find businesses by name or address, and look at property exteriors via an embedded connection with Google Street View….(More)”

Digital Dividends – World Development Report 2016

Curated on January 18, 2016August 3, 2018 by Stefaan Verhulst

World Bank Report: “Digital technologies have spread rapidly in much of the world. Digital dividends—the broader development benefits from using these technologies—have lagged behind. In many instances digital technologies have boosted growth, expanded opportunities, and improved service delivery. Yet their aggregate impact has fallen short and is unevenly distributed. For digital technologies to benefit everyone everywhere requires closing the remaining digital divide, especially in internet access. But greater digital adoption will not be enough. To get the most out of the digital revolution, countries also need to work on the “analog complements”—by strengthening regulations that ensure competition among businesses, by adapting workers’ skills to the demands of the new economy, and by ensuring that institutions are accountable…..

Engendering control: The gap between institutions and technology The internet was expected to usher in a new era of accountability and political empowerment, with citizens participating in policy making and forming self-organized virtual communities to hold government to account. These hopes have been largely unmet. While the internet has made many government functions more efficient and convenient, it has generally had limited impact on the most protracted problems—how to improve service provider accountability (principal-agent problems) and how to broaden public involvement and give greater voice to the poor and disadvantaged (collective action problems).

Whether citizens can successfully use the internet to raise the accountability of service providers depends on the context. Most important is the strength of existing accountability relationships between policy makers and providers, as discussed in the 2004 World Development Report, Making Services Work for Poor People. An examination of seventeen digital engagement initiatives for this Report finds that of nine cases in which citizen engagement involved a partnership between civil society organizations (CSOs) and government, three were successful (table O.2). Of eight cases that did not involve a partnership, most failed. This suggests that, although collaboration with government is not a sufficient condition for success, it may well be a necessary one.

Another ingredient for success is effective offline mobilization, particularly because citizen uptake of the digital channels was low in most of the cases. For example, Maji Matone, which facilitates SMS-based feedback about rural water supply problems in Tanzania, received only 53 SMS messages during its first six months of operation, far less than the initial target of 3,000, and was then abandoned. Political participation and engagement of the poor has remained rare, while in many countries the internet has disproportionately benefited political elites and increased the governments’ capacity to influence social and political discourse. Digital technologies have sometimes increased voting overall, but this has not necessarily resulted in more informed or more representative voting. In the Brazilian state of Rio Grande do Sul, online voting increased voter turnout by 8 percentage points, but online voters were disproportionately wealthier and more educated (fi gure O.19). Even in developed countries, engaging citizens continues to be a challenge. Only a small, unrepresentative subset of the population participates, and it is often difficult to sustain citizen engagement. There is no agreement among social scientists on whether the internet disproportionately empowers citizens or political elites, whether it increases polarization, or whether it deepens or weakens social capital, in some cases even facilitating organized violence. The use of technology in governments tends to be successful when it addresses fairly straightforward information and monitoring problems. For more demanding challenges, such as better management of providers or giving citizens

There is no agreement among social scientists on whether the internet disproportionately empowers citizens or political elites, whether it increases polarization, or whether it deepens or weakens social capital, in some cases even facilitating organized violence. The use of technology in governments tends to be successful when it addresses fairly straightforward information and monitoring problems. For more demanding challenges, such as better management of providers or giving citizens greater voice, technology helps only when governments are already responsive. The internet will thus often reinforce rather than replace existing accountability relationships between governments and citizens, including giving governments more capacity for surveillance and control (box O.6). Closing the gap between changing technology and unchanging institutions will require initiatives that strengthen the transparency and accountability of governments….(More)”

Can crowdsourcing decipher the roots of armed conflict?

Curated on January 15, 2016August 3, 2018 by Stefaan Verhulst

Stephanie Kanowitz at GCN: “Researchers at Pennsylvania State University and the University of Texas at Dallas are proving that there’s accuracy, not just safety, in numbers. The Correlates of War project, a long-standing effort that studies the history of warfare, is now experimenting with crowdsourcing as a way to more quickly and inexpensively create a global conflict database that could help explain when and why countries go to war.

The goal is to facilitate the collection, dissemination and use of reliable data in international relations, but a byproduct has emerged: the development of technology that uses machine learning and natural language processing to efficiently, cost-effectively and accurately create databases from news articles that detail militarized interstate disputes.

The project is in its fifth iteration, having released the fourth set of Militarized Dispute (MID) Data in 2014. To create those earlier versions, researchers paid subject-matter experts such as political scientists to read and hand code newswire articles about disputes, identifying features of possible militarized incidents. Now, however, they’re soliciting help from anyone and everyone — and finding the results are much the same as what the experts produced, except the results come in faster and with significantly less expense.

As news articles come across the wire, the researchers pull them and formulate questions about them that help evaluate the military events. Next, the articles and questions are loaded onto the Amazon Mechanical Turk, a marketplace for crowdsourcing. The project assigns articles to readers, who typically spend about 10 minutes reading an article and responding to the questions. The readers submit the answers to the project researchers, who review them. The project assigns the same article to multiple workers and uses computer algorithms to combine the data into one annotation.

A systematic comparison of the crowdsourced responses with those of trained subject-matter experts showed that the crowdsourced work was accurate for 68 percent of the news reports coded. More important, the aggregation of answers for each article showed that common answers from multiple readers strongly correlated with correct coding. This allowed researchers to easily flag the articles that required deeper expert involvement and process the majority of the news items in near-real time and at limited cost….(more)”

Managing Secrecy

Curated on January 9, 2016August 3, 2018 by Stefaan Verhulst

Clare Birchall in the International Journal of Communication: “As many anthropologists and sociologists have long argued, understanding the meaning and place of secrets is central to an adequate representation of society. This article extends previous accounts of secrecy in social, governmental, and organizational settings to configure secrecy as one form of visibility management among others. Doing so helps to remove the secret from a post-Enlightenment value system that deems secrets bad and openness good. Once secrecy itself is seen as a neutral phenomenon, we can focus on the politicality or ethics of any particular distribution of the visible, sayable, and knowable. Alongside understanding the work secrecy performs in contemporary society, this article argues that we can also seek inspiration from the secret as a methodological tool and political tactic. Moving beyond the claim to privacy, a claim that has lost bite in this era of state and consumer dataveillance, a “right to opacity”—the right to not be transparent, legible, seen—might open up an experience of subjectivity and responsibility beyond the circumscribed demands of the current politicotechnological management of visibilities….(More)”

Open data set to reshape charity and activism in 2016

Curated on January 9, 2016August 3, 2018 by Stefaan Verhulst

The Guardian: “In 2015 the EU launched the world’s first international data portal, the Chinese government pledged to make state data public, and the UK lost its open data crown to Taiwan. Troves of data were unlocked by governments around the world last year, but the usefulness of much of that data is still to be determined by the civic groups, businesses and governments who use it. So what’s in the pipeline? And how will the open data ecosystem grow in 2016? We asked the experts.

1. Data will be seen as infrastructure (Heather Savory, director general for data capability, Office for National Statistics)….

2. Journalists, charities and civil society bodies will embrace open data (Hetan Shah, executive director, the Royal Statistical Society)…3. Activists will take it upon themselves to create data

3. Activists will take it upon themselves to create data (Pavel Richter, chief executive, Open Knowledge International)….

4. Data illiteracy will come at a heavy price (Sir Nigel Shadbolt, principal, Jesus College, Oxford, professorial research fellow in computer science, University of Oxford and chairman and co-founder of the Open Data Institute…)

5. We’ll create better tools to build a web of data (Dr Elena Simperl, associate professor, electronics and computer science, University of Southampton) …(More)”

Social Media for Government Services

Curated on January 8, 2016August 3, 2018 by Stefaan Verhulst

Book edited by Surya Nepal, Cécile Paris and Dimitrios Georgakopoulos: “This book highlights state-of-the-art research, development and implementation efforts concerning social media in government services, bringing together researchers and practitioners in a number of case studies. It elucidates a number of significant challenges associated with social media specific to government services, such as: benefits and methods of assessing; usability and suitability of tools, technologies and platforms; governance policies and frameworks; opportunities for new services; integrating social media with organisational business processes; and specific case studies. The book also highlights the range of uses and applications of social media in the government domain, at both local and federal levels. As such, it offers a valuable resource for a broad readership including academic researchers, practitioners in the IT industry, developers, and government policy- and decision-makers….(More)“

The Power of the Nudge to Change Our Energy Future

Curated on January 4, 2016August 3, 2018 by Stefaan Verhulst

Sebastian Berger in the Scientific American: “More than ever, psychology has become influential not only in explaining human behavior, but also as a resource for policy makers to achieve goals related to health, well-being, or sustainability. For example, President Obama signed an executive order directing the government to systematically use behavioral science insights to “better serve the American people.” Not alone in this endeavor, many governments – including the UK, Germany, Denmark, or Australia – are turning to the insights that most frequently stem from psychological researchers, but also include insights from behavioral economics, sociology, or anthropology.

Particularly relevant are the analysis and the setting of “default-options.” A default is the option that a decision maker receives if he or she does not specifically state otherwise. Are we automatically enrolled in a 401(k), are we organ donors by default, or is the flu-shot a standard that is routinely given to all citizens? Research has given us many examples of how and when defaults can promote public safety or wealth.

One of the most important questions facing the planet, however, is how to manage the transition into a carbon-free economy. In a recent paper, Felix Ebeling of the University of Cologne and I tested whether defaults could nudge consumers into choosing a green energy contract over one that relies on conventional energy. The results were striking: setting the default to green energy increased participation nearly tenfold. This is an important result because it tells us that subtle, non-coercive changes in the decision making environment are enough to show substantial differences in consumers’ preferences in the domain of clean energy. It changes green energy participation from “hardly anyone” to “almost everyone”. Merely within the domain of energy behavior, one can think of many applications where this finding can be applied: For instance, default engines of new cars could be set to hybrid and customers would need to actively switch to standard options. Standard temperatures of washing machines could be low, etc….(More)”

50 states, 50 public records stories

Curated on December 30, 2015May 29, 2019 by Stefaan Verhulst

Kelly Hinchcliffe at Poynter: “I try to feature journalists who are telling important stories using public records. For my final column of 2015, I wanted to do something big and decided to find public records stories from all 50 states (plus, a bonus: Washington, D.C.).

This is not meant to be a “best of” list. It’s simply a collection of public records stories from the past year that intrigued me. I found many of the stories by searching the National Freedom of Information Coalition’s website, as well as Investigative Reporters & Editors.…check out my list of public records stories from around the country and see what records journalists are requesting. It’s full of great story ideas:

Alabama

Auburn spent $1.67 million on Outback Bowl trip

(Montgomery Advertiser)

Auburn spent more than $1.6 million on its Outback Bowl trip, according to the Institutional Bowl Expense report summary submitted to the NCAA and released in response to a Freedom of Information Act request.

Alaska

KMXT sues Kodiak City for documents in police brutality case

(KMXT)

The public radio station filed suit against the City of Kodiak to get records from police after three officers handcuffed and pepper-sprayed a man with autism.

Arizona

Legislature redacts, delays and denies access to messages

(Arizona Capitol Times)

The newspaper requested electronic messages sent among top state elected officials of both parties and their top staff. But getting access to those messages was difficult.

Arkansas

Some question email deletion policies

(Arkansas News)

After the state treasurer’s office instituted a policy requiring employees to delete all emails after 30 days, critics questioned whether it was necessary and whether it was consistent with the spirit of open government.

California

Collapsed I-10 bridge given an A rating just last year

(The Desert Sun)

After a bridge collapsed on Interstate 10, the newspaper reviewed Federal Highway Administration data and found that the bridge had been given an “A” rating and one of the highest possible flood safety ratings.

Colorado

Students accuse CU-Boulder of delaying release of debate documents

(Daily Camera)

University of Colorado students accused administrators of dragging their feet on an open records request the students filed to get letters, emails and documents related to the Republican presidential debate held on campus….(More)”