Design-Led Innovation in the Public Sector

Curated on Posted on by Stefaan Verhulst

Manuel Sosa at INSEAD Knowledge: “When entering a government permit office, virtually everyone would prepare themselves for a certain amount of boredom and confusion. But resignation may well turn to surprise or even shock, if that office is Singapore’s Employment Pass Service Centre (EPSC), where foreign professionals go to receive their visa to work in the city-state. The ambience more closely resembles a luxury hotel lobby than a grim government agency, an impression reinforced by the roaming reception managers who greet arriving applicants, directing them to a waiting area with upholstered chairs and skyline views.

In a new case study, “Designing the Employment Pass Service Centre for the Ministry of Manpower, Singapore”, Prof. Michael Pich and I explore how even public organizations are beginning to use design to find and tap into innovation opportunities where few have thought to look. In the case of Singapore’s Ministry of Manpower (MOM), a design-led transformation of a single facility was the starting point of a drastic reconsideration of what a government agency could be.

Efficiency is not enough

Prior to opening the EPSC in July 2009, MOM’s Work Pass Division (WPD) had developed hyper-efficient methods to process work permits for foreign workers, who comprise approximately 40 percent of Singapore’s workforce. In fact, it was generally considered the most efficient department of its kind in the world. After 9/11, a mandatory-fingerprinting policy for white-collar workers was introduced, necessitating a standalone centre. The agency saw this as an opportunity to raise the efficiency bar even further.

Giving careful consideration to every aspect of the permit-granting process, the project team worked with a local vendor to overhaul the existing model. The proposal they ultimately presented to MOM assured almost unheard-of waiting times, as well as a more aesthetically pleasing look and feel….

Most public-sector organisations’ prickly interactions with the public can be explained with the simple fact that they lack competition. Government bodies are generally monopolies dispensing necessities, so on the whole they don’t feel compelled to agonise over their public face.

MOM and the Singapore government had a different idea. Aware that they were competing with other countries for top global talent, they recognised that the permit-granting process, in a very real sense, set the tone for foreign professionals’ entire experience of Singapore. Expats would be unlikely to remember precisely how long it took to get processed, but the quality of the service received would resonate in their minds and affect their impression of the country as a whole.

IDEO typically begins by concentrating on the user experience. In this case, in addition to observing and identifying what goes through the mind of a typical applicant during his or her journey in the existing system, the observation stage included talking to foreigners who were arriving in Singapore about their experience. IDEO discovered that professionals newly arrived in Singapore were embarking on an entirely new chapter of their lives, with all the expected stresses. The last thing they needed was more stress when receiving their permit. Hence, the EPSC entry hall is airy and free of clutter to create a sense of calm. The ESPC provides toys to keep kids entertained while their parents meet with agents and register for work passes. Visitors are always called by name, not number. Intimidating interview rooms were done away with in favour of open cabanas….In its initial customer satisfaction survey in 2010, the EPSC scored an average rating of 5.7 out of 6….(More)”

OpenFDA: an innovative platform providing access to a wealth of FDA’s publicly available data

Curated on Posted on by Stefaan Verhulst

Paper by Taha A Kass-Hout et al in JAMIA: “The objective of openFDA is to facilitate access and use of big important Food and Drug Administration public datasets by developers, researchers, and the public through harmonization of data across disparate FDA datasets provided via application programming interfaces (APIs).

Materials and Methods: Using cutting-edge technologies deployed on FDA’s new public cloud computing infrastructure, openFDA provides open data for easier, faster (over 300 requests per second per process), and better access to FDA datasets; open source code and documentation shared on GitHub for open community contributions of examples, apps and ideas; and infrastructure that can be adopted for other public health big data challenges.

Results:Since its launch on June 2, 2014, openFDA has developed four APIs for drug and device adverse events, recall information for all FDA-regulated products, and drug labeling. There have been more than 20 million API calls (more than half from outside the United States), 6000 registered users, 20,000 connected Internet Protocol addresses, and dozens of new software (mobile or web) apps developed. A case study demonstrates a use of openFDA data to understand an apparent association of a drug with an adverse event. Conclusion With easier and faster access to these datasets, consumers worldwide can learn more about FDA-regulated products

Conclusion: With easier and faster access to these datasets, consumers worldwide can learn more about FDA-regulated products…(More)”

Technology: A Planning Guide for Political Parties

Curated on Posted on by Stefaan Verhulst

“NDI launched a new website to serve as a resource for political parties that want to use technology to improve the way they function. “Technology: A Planning Guide for Political Parties” gives advice on common pitfalls political parties experience and potential pathways for success when implementing technology projects. The website also gives real-life examples through a set of case studies to help political parties learn from the experiences of other political parties and campaigns.

The case study Online Primary to Increase Participation Fails to Connect looks at how the European Green Party (EGP) announced an open online primary election ahead of the 2014 European elections. The online primary gave citizens three months to electronically vote for two of the four nominated candidates running for the European Parliament. According to Reinhard Bütikofer, co-chair of the EGP and member of the European Parliament, by implementing the online primary, the party “wanted to reduce the growing gap between citizens and political institutions.”

The EGP was hoping to mobilize 100,000 EU citizens to vote in the primaries, but as the elections came and went only 22,000 people participated. The low voter turnout underscored that the success of a new technology projects depend on more than just functional technology. It also requires deep contextual analysis, and strategic planning to assess user interest and clarify the level of marketing needed to encourage participation…..NDI’s technology guide includes step-by-step instructions on how parties can think through what ICT projects can achieve and how they can best utilize them. It also includes worksheets to help parties better understand the decisions they may have to make including: custom versus off-the-shelf software, basic voter file requirements, how to calculate the real long- and short-term costs of an ICT project and more…..For more information, please see this short overview of the site.”

Open Data as Open Educational Resources: Case studies of emerging practice

Curated on Posted on by Stefaan Verhulst

Book edited by Javiera Atenas and Leo Havemann: “…is the outcome of a collective effort that has its origins in the 5th Open Knowledge Open Education Working Group call, in which the idea of using Open Data in schools was mentioned. It occurred to us that Open Data and open educational resources seemed to us almost to exist in separate open worlds.

We decided to seek out evidence in the use of open data as OER, initially by conducting a bibliographical search. As we could not find published evidence, we decided to ask educators if they were in fact, using open data in this way, and wrote a post for this blog (with Ernesto Priego) explaining our perspective, called The 21st Century’s Raw Material: Using Open Data as Open Educational Resources. We ended the post with a link to an exploratory survey, the results of which indicated a need for more awareness of the existence and potential value of Open Data amongst educators…..

the case studies themselves. They have been provided by scholars and practitioners from different disciplines and countries, and they reflect different approaches to the use of open data. The first case study presents an approach to educating both teachers and students in the use of open data for civil monitoring via Scuola di OpenCoesione in Italy, and has been written by Chiara Ciociola and Luigi Reggi. The second case, by Tim Coughlan from the Open University, UK, showcases practical applications in the use of local and contextualised open data for the development of apps. The third case, written by Katie Shamash, Juan Pablo Alperin & Alessandra Bordini from Simon Fraser University, Canada, demonstrates how publishing students can engage, through data analysis, in very current debates around scholarly communications and be encouraged to publish their own findings. The fourth case by Alan Dix from Talis and University of Birmingham, UK, and Geoffrey Ellis from University of Konstanz, Germany, is unique because the data discussed in this case is self-produced, indeed ‘quantified self’ data, which was used with students as material for class discussion and, separately, as source data for another student’s dissertation project. Finally, the fifth case, presented by Virginia Power from University of the West of England, UK, examines strategies to develop data and statistical literacies in future librarians and knowledge managers, aiming to support and extend their theoretical understanding of the concept of the ‘knowledge society’ through the use of Open Data….(More)

The book can be downloaded here Open Data as Open Educational Resources

Push, Pull, and Spill: A Transdisciplinary Case Study in Municipal Open Government

Curated on Posted on by Stefaan Verhulst

Paper by Jan Whittington et al: “Cities hold considerable information, including details about the daily lives of residents and employees, maps of critical infrastructure, and records of the officials’ internal deliberations. Cities are beginning to realize that this data has economic and other value: If done wisely, the responsible release of city information can also release greater efficiency and innovation in the public and private sector. New services are cropping up that leverage open city data to great effect.

Meanwhile, activist groups and individual residents are placing increasing pressure on state and local government to be more transparent and accountable, even as others sound an alarm over the privacy issues that inevitably attend greater data promiscuity. This takes the form of political pressure to release more information, as well as increased requests for information under the many public records acts across the country.

The result of these forces is that cities are beginning to open their data as never before. It turns out there is surprisingly little research to date into the important and growing area of municipal open data. This article is among the first sustained, cross-disciplinary assessments of an open municipal government system. We are a team of researchers in law, computer science, information science, and urban studies. We have worked hand-in-hand with the City of Seattle, Washington for the better part of a year to understand its current procedures from each disciplinary perspective. Based on this empirical work, we generate a set of recommendations to help the city manage risk latent in opening its data….(More)”

Digital Continuity 2020

Curated on Posted on by Stefaan Verhulst

National Archives of Australia: “The Digital Continuity 2020 Policy is a whole-of-government approach to digital information governance. It complements the Australian Government’s digital transformation agenda and underpins the digital economy. The policy aims to support efficiency, innovation, interoperability, information re-use and accountability by integrating robust digital information management into all government business processes.

The policy is based on three principles, and for each of them identifies what success looks like and the targets that agencies should reach by 2020. All Digital Continuity 2020 targets are expected to be achieved as part of normal business reviews and ongoing technology maintenance and investment cycles.

The principles

Principle 1 – Information is valued

Focus on governance and people

Agencies will manage their information as an asset, ensuring that it is created, stored and managed for as long as it is required, taking into account business requirements and other needs and risks.
Case study – Parliamentary Budget Office

Principle 2 – Information is managed digitally

Focus on digital assets and processes

Agencies will transition to entirely digital work processes, meaning business processes including authorisations and approvals are completed digitally, and that information is created and managed in digital format.
Case study – Federal Court of Australia

Principle 3 – Information, systems and processes are interoperable

Focus on metadata and standards

Agencies will have interoperable information, systems and processes to improve information quality and enable information to be found, managed, shared and re-used easily and efficiently.
Case study – Opening government data with the NationalMap

View the Digital Continuity 2020 Policy. (More)“

How open company data was used to uncover the powerful elite benefiting from Myanmar’s multi-billion dollar jade industry

Curated on Posted on by Stefaan Verhulst

OpenCorporates: “Today, we’re pleased to release a white paper on how OpenCorporates data was used to uncover the powerful elite benefiting from Myanmar’s multi-billion dollar jade industry, in a ground-breaking report from Global Witness. This investigation is an important case study on how open company data and identifiers are critical tool to uncover corruption and the links between companies and the real people benefitting from it.

This white paper shows how not only was it critical that OpenCorporates had this information (much of the information was removed from the official register during the investigation), but that the fact that it was machine-readable data, available via an API (data service), and programmatically combinable with other data was essential to discover the hidden connections between the key actors and the jade industry. Global Witness was able to analyse this data with the help of Open Knowledge.

In this white paper, we make recommendations about the collection and publishing of statutory company information as open data to facilitate the creation of a hostile environment for corruption by providing a rigorous framework for public scrutiny and due diligence.

You can find the white paper here or read it on Medium.”

A new model to explore non-profit social media use for advocacy and civic engagement

Curated on Posted on by Stefaan Verhulst

David Chapman, Katrina Miller-Stevens, John C Morris, and Brendan O’Hallarn in First Monday: “In an age when electronic communication is ubiquitous, non-profit organizations are actively using social media platforms as a way to deliver information to end users. In spite of the broad use of these platforms, little scholarship has focused on the internal processes these organizations employ to implement these tools. A limited number of studies offer models to help explain an organization’s use of social media from initiation to outcomes, yet few studies address a non-profit organization’s mission as the driver to employ social media strategies and tactics. Furthermore, the effectiveness of social media use is difficult for non-profit organizations to measure. Studies that attempt to address this question have done so by viewing social media platform analytics (e.g., Facebook analytics) or analyzing written content by users of social media (Nah and Saxton, 2013; Auger, 2013; Uzunoğlu and Misci Kip, 2014; or Guo and Saxton, 2014). The value added of this study is to present a model for practice (Weil, 1997) that explores social media use and its challenges from a non-profit organization’s mission through its desired outcome, in this case an outcome of advocacy and civic engagement.

We focus on one non-profit organization, Blue Star Families, that actively engages in advocacy and civic engagement. Blue Star Families was formed in 2009 to “raise the awareness of the challenges of military family life with our civilian communities and leaders” (Blue Star Families, 2010). Blue Star Families is a virtual organization with no physical office location. Thus, the organization relies on its Web presence and social media tools to advocate for military families and engage service members and their families, communities, and citizens in civic engagement activities (Blue Star Families, 2010).

The study aims to provide organizational-level insights of the successes and challenges of working in the social media environment. Specifically, the study asks: What are the processes non-profit organizations follow to link organizational mission to outcomes when using social media platforms? What are the successes and challenges of using social media platforms for advocacy and civic engagement purposes? In our effort to answer these questions, we present a new model to explore non-profit organizations’ use of social media platforms by building on previous models and frameworks developed to explore the use of social media in the public, private, and non-profit sectors.

This research is important for three reasons. First, most previous studies of social media tend to employ models that focus on the satisfaction of the social media tools for organizational members, rather than the utility of social media as a tool to meet organizational goals. Our research offers a means to explore the utility of social media from an organization perspective. Second, the exemplar case for our research, Blue Star Families, Inc., is a non-profit organization whose mission is to create and nurture a virtual community spread over a large geographical — if not global — area. Because Blue Star Families was founded as an online organization that could not exist without social media, it provides a case for which social media is a critical component of the organization’s activity. Finally, we offer some “lessons learned” from our case to identify issues for other organizations seeking to create a significant social media presence.

This paper is organized as follows: first, the growth of social media is briefly addressed to provide background context. Second, previous models and frameworks exploring social media are discussed. This is followed by a presentation of a new model exploring the use of social media from an organizational perspective, starting with the driver of a non-profit organization’s mission, to its desired outcomes of advocacy and civic engagement. Third, the case study methodology is explained. Next, we present an analysis and discussion applying the new model to Blue Star Families’ use of social media platforms. We conclude by discussing the challenges of social media revealed in the case study analysis, and we offer recommendations to address these challenges….(More)”

Can the crowd deliver more open government?

Curated on Posted on by Stefaan Verhulst

  at GovernmentNews: “…Crowdsourcing and policy making was the subject of a lecture by visiting academic Dr Tanja Aitamurto at Victoria’s Swinburne University of Technology earlier this month. Dr Aitamurto wrote “Crowdsourcing for Democracy: New Era in Policy-Making” and led the design and implementation of the Finnish Experiment, a pioneering case study in crowdsourcing policy making.

She spoke about how Scandinavian countries have used crowdsourcing to “tap into the collective intelligence of a large and diverse crowd” in an “open ended knowledge information search process” in an open call for anybody to participate online and complete a task.

It has already been used widely and effectively by companies  such as Proctor and Gamble who offer a financial reward for solutions to their R&D problems.

The Finnish government recently used crowdsourcing when it came to reform the country’s Traffic Act following a rash of complaints to the Minister of the Environment about it. The Act, which regulates issues such as off-road traffic, is an emotive issue in Finland where snow mobiles are used six months of the year and many people live in remote areas.

The idea was for people to submit problems and solutions online, covering areas such as safety, noise, environmental protection, the rights of snowmobile owners and landowners’ rights. Everyone could see what was written and could comment on it.

Dr Aitamurto said crowdsourcing had four stages:

• The problem mapping space, where people were asked to outline the issues that needed solving
• An appeal for solutions
• An expert panel evaluated the comments received based on the criteria of: effectiveness, cost efficiency, ease of implementation and fairness. The crowd also had the chance to evaluate and rank solutions online
• The findings were then handed over to the government for the law writing process

Dr Aitamurto said active participation seemed to create a strong sense of empowerment for those involved.

She said some people reported that it was the first time in their lives they felt they were really participating in democracy and influencing decision making in society. They said it felt much more real than voting in an election, which felt alien and remote.

“Participation becomes a channel for advocacy, not just for self-interest but a channel to hear what others are saying and then also to make yourself heard. People expected a compromise at the end,” Dr Aitamurto said.

Being able to participate online was ideal for people who lived remotely and turned crowdsourcing into a democratic innovation which brought citizens closer to policy and decision making between elections.

Other benefits included reaching out to tap into new pools of knowledge, rather than relying on a small group of homogenous experts to solve the problem.

“When we use crowdsourcing we actually extend our knowledge search to multiple, hundreds of thousands of distant neighbourhoods online and that can be the power of crowdsourcing: to find solutions and information that we wouldn’t find otherwise. We find also unexpected information because it’s a self-selecting crowd … people that we might not have in our networks already,” Dr Aitamurto said.

The process can increase transparency as people interact on online platforms and where the government keeps feedback loops going.

Dr Aitamurto is also a pains to highlight what crowdsourcing is not and cannot be, because participants are self-selecting and not statistically representative.

“The crowd doesn’t make decisions, it provides information. It’s not a method or tool for direct democracy and it’s not a public opinion poll either”.

Crowdsourcing has fed into policy in other countries too, for example, during Iceland’s constitutional reform and in the United States where the federal Emergency Management Agency overhauled its strategy after a string of natural disasters.

Australian government has been getting in on the act using cloud-based software Citizen Space to gain input into a huge range of topics. While much of it is technically consultation, rather than feeding into actual policy design, it is certainly a step towards more open government.

British company Delib, which is behind the software, bills it as “managing, publicising and archiving all of your organisation’s consultation activity”.

One council who has used Citizens Space is Wyong Shire on the NSW Central Coast. The council has used the consultation hub to elicit ratepayers’ views on a number of topics, including a special rate variation, community precinct forums, strategic plans and planning decisions.

One of Citizen Space’s most valuable features is the section ‘we asked, you said, we did’….(More)”

Push, Pull, and Spill: A Transdisciplinary Case Study in Municipal Open Government

Curated on Posted on by Stefaan Verhulst

New paper by Jan Whittington et al: “Cities hold considerable information, including details about the daily lives of residents and employees, maps of critical infrastructure, and records of the officials’ internal deliberations. Cities are beginning to realize that this data has economic and other value: If done wisely, the responsible release of city information can also release greater efficiency and innovation in the public and private sector. New services are cropping up that leverage open city data to great effect.

Meanwhile, activist groups and individual residents are placing increasing pressure on state and local government to be more transparent and accountable, even as others sound an alarm over the privacy issues that inevitably attend greater data promiscuity. This takes the form of political pressure to release more information, as well as increased requests for information under the many public records acts across the country.

The result of these forces is that cities are beginning to open their data as never before. It turns out there is surprisingly little research to date into the important and growing area of municipal open data. This article is among the first sustained, cross-disciplinary assessments of an open municipal government system. We are a team of researchers in law, computer science, information science, and urban studies. We have worked hand-in-hand with the City of Seattle, Washington for the better part of a year to understand its current procedures from each disciplinary perspective. Based on this empirical work, we generate a set of recommendations to help the city manage risk latent in opening its data….(More)”