Anna Clark in NextCity: “Drawing from a practice pioneered 25 years ago in Porto Alegre, Brazil and imported to North America via progressive leaders in Toronto and Quebec, participatory budgeting cracks open the closed-door process of fiscal decision-making in cities, letting citizens vote on exactly how government money is spent in their community. It’s an auspicious departure from traditional ways of allocating tax dollars, let alone in Chicago, which has long been known for deeply entrenched machine politics. As Alderman Joe Moore puts it, in Chicago, “so many decisions are made from the top down.”
Participatory budgeting works pretty simply in the 49th Ward. Instead of Moore deciding how to spend $1.3 million in “menu money” that is allotted annually to each of Chicago’s 50 council members for capital improvements, the councilman opens up a public process to determine how to spend $1 million of the allotment. The remaining $300,000 is socked away in the bank for emergencies and cost overruns.
And the unusual vote on $1 million in menu money is open to a wider swath of the community than your standard Election Day: you don’t have to be a citizen to cast a ballot, and the voting age is sixteen.
Thanks to the process, Rogers Park can now boast of a new community garden, dozens of underpass murals, heating shelters at three transit stations, hundreds of tree plantings, an outdoor shower at Loyola Park, a $110,000 dog park, and eye-catching “You Are Here” neighborhood information boards at transit station entrances.
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Another prominent supporter of participatory budgeting? The White House. In December—about eight months after Joe Moore met with President Barack Obama about bringing participatory budgeting to the federal level—PB became an option for determining how to spend community development block-grant money from the Department of Housing and Urban Development. The Obama administration also declared that, in a yet-to-be-detailed partnership, it will help create tools that can be used for participatory budgeting on a local level.
All this activity has so far added up to $45 million in tax dollars allocated to 203 voter-approved projects across the country. Some 46,000 people and 500 organizations nationwide have been part of the decision-making, according to the nonprofit Participatory Budgeting Project.
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But to fulfill this vision, the process needs resources behind it—enough funds for projects to demonstrate a visible community benefit, and ample capacity from the facilitators of the process (whether it’s district officials or city hall) to truly reach out to the community. Without intention and capacity, PB risks duplicating the process of elections for ordinary representative democracy, where white middle- and upper-class voters are far more likely to vote and therefore enjoy an outsized influence on their neighborhood.
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Participatory budgeting works differently for every city. In Porto Alegre, Brazil, where the process was created a generation ago by The Worker’s Party to give disadvantaged people a stronger voice in government, as many as 50,000 people vote on how to spend public money each year. More than $700 million has been funneled through the process since its inception. Vallejo, Calif., embraced participatory budgeting in 2012 after emerging from bankruptcy as part of its citywide reinvention. In its first PB vote in May 2013, 3,917 residents voted over the course of a week at 13 polling locations. That translated into four percent of the city’s eligible voters—a tiny number, but a much higher percentage than previous PB processes in Chicago and New York.
But the 5th Ward in Hyde Park, a South Side neighborhood that’s home to the University of Chicago, dropped PB in December, citing low turnout in neighborhood assemblies and residents who felt the process was too much work to be worthwhile. “They said it was very time consuming, a lot of meetings, and that they thought the neighborhood groups that they had were active enough to do it without having all of the expenses that were associated with it,” Alderman Leslie Hairston told the Hyde Park Herald. In 2013, its first year with participatory budgeting, the 5th Ward held a PB vote that saw only 100 ballots cast.
Josh Lerner of the Participatory Budgeting Project says low turnout is a problem that can be solved through outreach and promotion. “It is challenging to do this without capacity,” he said. Internationally, according to Lerner, PB is part of a city administration, with a whole office coordinating the process. Without the backing from City Hall in Porto Alegre, participatory budgeting would have a hard time attracting the tens of thousands who now count themselves as part of the process. And even with the support from City Hall, the 50,000 participants represent less than one percent of the city’s population of 1.4 million.
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So what’s next for participatory budgeting in Rogers Park and beyond?
Well, first off, Rahm Emanuel’s new Manager of Participatory Budgeting will be responsible for supporting council districts if and when they opt to go participatory. There won’t be a requirement to do so, but if a district wishes to follow the 49th, they will have high-level backup from City Hall.
But this new manager—as well as Chicago’s aldermen and engaged citizens—must understand that there is no one-size-fits-all formula for participatory budgeting. The process must be adapted to the unique needs and culture of each district if it is to resonate with locals. And timing is key for rolling out the process.
While still in the hazy early days, federal support through the new White House initiative may also prove crucial in streamlining the participatory budgeting process, easing the burden on local leaders and citizens, and ultimately generating better participation—and, therefore, better on-the-ground results in communities around the country.
One of the key lessons of participatory budgeting—as with democracy more broadly—is that efficiency is not the highest value in the public sphere. It would be much easier and more cost-effective for aldermen to return to the old days and simply check off the boxes for where he or she thinks menu money should be spent. “We could sign off on menu money in a couple hours, a couple days,” Vandercook said. By choosing the participatory path, aldermen effectively create more work for themselves. They risk low rates of participation and the possibility that winning projects may not be the most worthy. Scalability, too, is a problem — the larger the community served by the process, the more difficult it is to ensure that both the process and the resulting projects reflect the needs of the entire community.
Nonetheless, participatory budgeting serves a harder-to-measure purpose that may well be, in the final accounting, more important. It is a profound civic education for citizens, who dig into both the limits and possibilities of public money. They experience what their elected leaders must navigate every day. But it’s also a civic education for council members and city staff who may find that they are engaging with those they represent more than they ever had before, learning about what they value most. Owen Burgh, chief of staff for Alderman Joe Arena in Chicago’s 45th Ward, told the Participatory Budgeting Project, “I was really surprised by the amazing knowledge base we have among our volunteers. So many of our volunteers came to the process with a background where they understood some principles of traffic management, community development and urban planning. It was very refreshing. Usually, in an alderman’s office, people contact us to fix an isolated problem. Through this process, we discussed not just what needed to be fixed but what we wanted our community to be.”
The participatory budgeting process expands the scope and depth of civic spaces in the community, where elected leaders work with—not for—residents. Even for those who do not show up to vote, there is an empowerment that comes simply in knowing that they could; the sincere invitation to participate matters, whether or not it is accepted…”
Feds see innovation decline within government
Federal Times: “Support for innovation is declining across the government, according to a report by the Partnership for Public Service released April 23.
Federal employee answers to three innovation-related questions on the annual Federal Employee Viewpoint Survey dropped from 61.5 out of 100 in 2012 to 59.4 out of 100, according to the report, produced in partnership with Deloitte.
Federal employee answers to three innovation-related questions on the annual Federal Employee Viewpoint Survey dropped from 61.5 out of 100 in 2012 to 59.4 out of 100, according to the report, produced in partnership with Deloitte.
This chart, extracted from the Partnership for Public Service report, shows the slow but steady decline of innovation measures. (Partnership for Public Service)
While 90 percent of employees surveyed report they are always looking for better ways to do their jobs only 54.7 percent feel encouraged to do so and only 33.4 percent believe their agency rewards creativity and innovation.
“The bottom line is that federal workers are motivated to improve the way they do their work, but they do not feel supported by their organizations,” the report said.
Dave Dye, a director of human capital at Deloitte, LLP, said the report is a message to agency leaders to pay attention and have discussions on innovation and make concerted efforts to enhance innovation in their areas.
“It’s not that leaders have to be innovative in their own right it means they need to set up environments for people to feel that innovation Is encouraged, rewarded and respected,” Dye said.
Most agencies saw a decline in their “innovation score” according to the report, including:
■ The Army saw one of the largest drops in its innovation score – from 64.2 out of 100 I 2012 to 60.1 out of 100 in 2013.
■ NASA – which had the highest score at 76.0 out of 100 in 2013 – also dropped from 76.5 in 2012.
■ The Financial Crimes Enforcement Network at the Treasury Department saw one of the largest drops among component agencies, from 63.8 out of 100 in 2012 to 52.0 in 2013.
Some agencies that have shown improvement are the National Science Foundation and the Peace Corps. Some NASA facilities also saw improvement, including the John C. Stennis Space Center in Mississippi and the George C. Marshall Space Flight Center in Alabama.
The ongoing effects of sequestration, budget cuts and threat of furloughs may also have had a dampening effect on federal employees, Dye said.
“When people feel safer or more sure about whats going on they are going to better focus on the mission,” he said.
Agency managers should also work to improve their work environments to build trust and confidence in their workforce by showing concerns about people’s careers and supporting development opportunities while recognizing good work, according to Dye.
The report recommends that agencies recognize employees at team meetings or with more formal awards to highlight innovation and creativity and reward success. Managers should make sure to share specific goals, provide a forum for open discussion and work to build trust among the workforce that is needed to help spur innovation.”
Twenty-one European Cities Advance in Bloomberg Philanthropies' Mayors Challenge Competition to Create Innovative Solutions to Urban Challenges
Press Release: “Bloomberg Philanthropies today revealed the 21 European cities that have emerged as final contenders in its 2013-2014 Mayors Challenge, a competition to inspire cities to generate innovative ideas that solve major challenges and improve city life, and that ultimately can spread to other cities. One grand prize winner will receive €5 million for the most creative and transferable idea. Four additional cities will be awarded €1 million, and all will be announced in the fall. The finalists’ proposed solutions address some of Europe’s most critical issue areas: youth unemployment, aging populations, civic engagement, economic development, environment and energy concerns, public health and safety, and making government more efficient…
James Anderson, the head of government innovation for Bloomberg Philanthropies, said: “While the ideas are very diverse, we identified key themes. The ideas tended toward networked, distributed solutions as opposed to costly centralized ones. There was a lot of interest in citizen engagement as both a means and end. Technology that concretely and positively affects the lives of individual citizens – from the blind person in Warsaw to the unemployed youth in Amsterdam to the homeowner in Schaerbeek — also played a significant role.”
Bloomberg Philanthropies staff and an independent selection committee of 12 members from across Europe closely considered each application over multiple rounds of review, culminating in feedback and selection earlier this month, resulting in 21 cities’ ideas moving forward for further development. The submissions will be judged on four critieria: vision, potential for impact, implementation plan, and potential to spread to other cities. The finalists and their ideas are:
- AMSTERDAM, Netherlands – Youth Unemployment: Tackling widespread youth unemployment by equipping young people with 21st century skills and connecting them with jobs and apprenticeships across Europe through an online game
- ATHENS, Greece – Civic Engagement: Empowering citizens with a new online platform to address the large number of small-scale urban challenges accelerated by the Greek economic crisis
- BARCELONA, Spain – Aging: Improving quality of life and limiting social isolation by establishing a network of public and private support – including family, friends, social workers, and volunteers – for each elderly citizen
- BOLOGNA, Italy – Youth Unemployment: Building an urban scale model of informal education labs and civic engagement to prevent youth unemployment by teaching children aged 6-16 entrepreneurship and 21st century skills
- BRISTOL, United Kingdom – Health/Anti-obesity: Tackling obesity and unemployment by creating a new economic system that increases access to locally grown, healthy foods
- BRNO, Czech Republic – Public Safety/Civic Engagement: Engaging citizens in keeping their own communities safe to build social cohesion and reduce crime
- CARDIFF, United Kingdom – Economic Development: Increasing productivity little by little in residents’ personal and professional lives, so that a series of small improvements add up to a much more productive city
- FLORENCE, Italy – Economic Development: Combatting unemployment with a new economic development model that combines technology and social innovation, targeting the city’s historic artisan and maker community
- GDAŃSK, Poland – Civic Engagement: Re-instilling faith in local democracy by mandating that city government formally debate local issues put forward by citizens
- KIRKLEES, United Kingdom – Social Capital: Pooling the city and community’s idle assets – from vehicles to unused spaces to citizens’ untapped time and expertise – to help the area make the most of what it has and do more with less
- KRAKOW, Poland – Transportation: Implementing smart, personalized transportation incentives and a seamless and unified public transit payment system to convince residents to opt for greener modes of transportation
- LISBON, Portugal – Energy: Transforming wasted kinetic energy generated by the city’s commuting traffic into electricity, reducing the carbon footprint and increasing environmental sustainability
- LONDON, United Kingdom – Public Health: Empowering citizens to monitor and improve their own health through a coordinated, multi-stakeholder platform and new technologies that dramatically improve quality of life and reduce health care costs
- MADRID, Spain – Energy: Diversifying its renewable energy options by finding and funding the best ways to harvest underground power, such as wasted heat generated by the city’s below-ground infrastructure
- SCHAERBEEK, Belgium – Energy: Using proven flyover and 3D geothermal mapping technology to provide each homeowner and tenant with a personalized energy audit and incentives to invest in energy-saving strategies
- SOFIA, Bulgaria – Civic Engagement: Transforming public spaces by deploying mobile art units to work side-by-side with local residents, re-envisioning and rejuvenating underused spaces and increasing civic engagement
- STARA ZAGORA, Bulgaria – Economic Development: Reversing the brain-drain of the city’s best and brightest by helping young entrepreneurs turn promising ideas into local high-tech businesses
- STOCKHOLM, Sweden – Environment: Combatting climate change by engaging citizens to produce biochar, an organic material that increases tree growth, sequesters carbon, and purifies storm runoff
- THE HAGUE, Netherlands – Civic Engagement: Enabling citizens to allocate a portion of their own tax money to support the local projects they most believe in
- WARSAW, Poland – Transportation/Accessibility: Enabling the blind and visually impaired to navigate the city as easily as their sighted peers by providing high-tech auditory alerts which will save them travel time and increase their independence
- YORK, United Kingdom – Government Systems: Revolutionizing the way citizens, businesses, and others can propose new ideas to solve top city problems, providing a more intelligent way to acquire or develop the best solutions, thus enabling greater civic participation and saving the city both time and money
Further detail and related elements for this year’s Mayors Challenge can be found via: http://mayorschallenge.bloomberg.org/”
Finland opens new portal launched to support transparency and interaction
Epractice:” The Ministry of Justice (of Finland) has launched a new portal, demokratia.fi, which gathers together information from various democracy-related sites and news in the field of political decision-making. The site thereby makes it easier for citizens to find the best channels for participation and influence, and increases government transparency and interaction.
Demokratia.fi summarises the eDemocracy web services maintained by the Ministry of Justice, namely otakantaa.fi, kansalaisaloite.fi and kuntalaisaloite.fi. Later in spring 2014, a fourth site will be added, lausuntopalvelu.fi, which is intended to streamline the consultation procedures and make it transparent and open to the public. The service will digitise the current consultation process.
The administration is acting in accordance with the principles of the Finnish action plan for open government, to strengthen citizens’ rights to information and participation in the development of common solutions and services. Matters that are under preparation should be reported at an early stage of preparations so that citizens have genuine opportunities to influence the process.
Demokrati.fi also contains links to other public authorities’ websites with information on current matters that are being planned or prepared. In addition, it highlights the latest news from, for example, the parliament and the government.”
Can Government Play Moneyball?
David Bornstein in the New York Times: “…For all the attention it’s getting inside the administration, evidence-based policy-making seems unlikely to become a headline grabber; it lacks emotional appeal. But it does have intellectual heft. And one group that has been doing creative work to give the message broader appeal is Results for America, which has produced useful teaching aids under the banner “Moneyball for Government,” building on the popularity of the book and movie about Billy Beane’s Oakland A’s, and the rise of data-driven decision making in major league baseball. (Watch their video explainers here and here.)
Results for America works closely with leaders across political parties and social sectors, to build awareness about evidence-based policy making — drawing attention to key areas where government could dramatically improve people’s lives by augmenting well-tested models. They are also chronicling efforts by local governments around the country, to show how an emerging group of “Geek Cities,” including Baltimore, Denver, Miami, New York, Providence and San Antonio, are using data and evidence to drive improvements in various areas of social policy like education, youth development and employment.
“It seems like common sense to use evidence about what works to get better results,” said Michele Jolin, Results for America’s managing partner. “How could anyone be against it? But the way our system is set up, there are so many loud voices pushing to have dollars spent and policy shaped in the way that works for them. There has been no organized constituency for things that work.”
“The debate in Washington is usually about the quantity of resources,” said David Medina, a partner in Results for America. “We’re trying to bring it back to talking about quality.”
Not everyone will find this change appealing. “When you have a longstanding social service policy, there’s going to be a network of [people and groups] who are organized to keep that money flowing regardless of whether evidence suggests it’s warranted,” said Daniel Stid. “People in social services don’t like to think they’re behaving like other organized interests — like dairy farmers or mortgage brokers — but it leads to tremendous inertia in public policy.”
Beyond the politics, there are practical obstacles to overcome, too. Federal agencies lack sufficient budgets for evaluation or a common definition for what constitutes rigorous evidence. (Any lobbyist can walk into a legislator’s office and claim to have solid data to support an argument.) Up-to-date evidence also needs to be packaged in accessible ways and made available on a timely basis, so it can be used to improve programs, rather than to threaten them. Governments need to build regular evaluations into everything they do — not just conduct big, expensive studies every 10 years or so.
That means developing new ways to conduct quick and inexpensive randomized studies using data that is readily available, said Haskins, who is investigating this approach. “We should be running 10,000 evaluations a year, like they do in medicine.” That’s the only way to produce the rapid trial-and-error learning needed to drive iterative program improvements, he added. (I reported on a similar effort being undertaken by the Coalition for Evidence-Based Policy.)
Results for America has developed a scorecard to rank federal departments about how prepared they are to produce or incorporate evidence in their programs. It looks at whether a department has an office and a leader with the authority and budget to evaluate its programs. It asks: Does it make its data accessible to the public? Does it compile standards about what works and share them widely? Does it spend at least 1 percent of its budget evaluating its programs? And — most important — does it incorporate evidence in its big grant programs? For now, the Department of Education gets the top score.
The stakes are high. In 2011, for example, the Obama administration launched a process to reform Head Start, doing things like spreading best practices and forcing the worst programs to improve or lose their funding. This February, for the third time, the government released a list of Head Start providers (103 out of about 1,600) who will have to recompete for federal funding because of performance problems. That list represents tens of thousands of preschoolers, many of whom are missing out on the education they need to succeed in kindergarten — and life.
Improving flagship programs like Head Start, and others, is not just vital for the families they serve; it’s vital to restore trust in government. “I am a card-carrying member of the Republican Party and I want us to be governed well,” said Robert Shea, who pushed for better program evaluations as associate director of the Office of Management and Budget during the Bush administration, and continues to focus on this issue as chairman of the National Academy of Public Administration. “This is the most promising thing I know of to get us closer to that goal.”
“This idea has the prospect of uniting Democrats and Republicans,” said Haskins. “But it will involve a broad cultural change. It has to get down to the program administrators, board members and local staff throughout the country — so they know that evaluation is crucial to their operations.”
“There’s a deep mistrust of government and a belief that problems can’t be solved,” said Michele Jolin. “This movement will lead to better outcomes — and it will help people regain confidence in their public officials by creating a more effective, more credible way for policy choices to be made.”
Citi Bike System Data
Citi Bike: “Where do Citi Bikers ride? When do they ride? How far do they go? Which stations are most popular? What days of the week are most rides taken on? We’ve heard all of these questions and more from you and now we are happy to provide the datasets to help you discover the answers to these questions and more. We invite developers, engineers, statisticians, artists, academics and other members of the interested public to use the data we provide for analysis, development, visualization and whatever else moves you.
This data is provided according to the NYCBS Data Use Policy.
Citi Bike Trip Histories
Below are links to downloadable files of Citi Bike trip data. The data includes:
- Trip Duration (seconds)
- Start Time and Date
- Stop Time and Date
- Start Station Name
- End Station Name
- Station ID
- Station Lat/Long
- Bike ID
- User Type (Customer = 24-hour pass or 7-day pass user; Subscriber = Annual Member)
- Gender
- Year of Birth”
Smart cities are here today — and getting smarter
Computer World: “Smart cities aren’t a science fiction, far-off-in-the-future concept. They’re here today, with municipal governments already using technologies that include wireless networks, big data/analytics, mobile applications, Web portals, social media, sensors/tracking products and other tools.
These smart city efforts have lofty goals: Enhancing the quality of life for citizens, improving government processes and reducing energy consumption, among others. Indeed, cities are already seeing some tangible benefits.
But creating a smart city comes with daunting challenges, including the need to provide effective data security and privacy, and to ensure that myriad departments work in harmony.
The global urban population is expected to grow approximately 1.5% per year between 2025 and 2030, mostly in developing countries, according to the World Health Organization.
What makes a city smart? As with any buzz term, the definition varies. But in general, it refers to using information and communications technologies to deliver sustainable economic development and a higher quality of life, while engaging citizens and effectively managing natural resources.
Making cities smarter will become increasingly important. For the first time ever, the majority of the world’s population resides in a city, and this proportion continues to grow, according to the World Health Organization, the coordinating authority for health within the United Nations.
A hundred years ago, two out of every 10 people lived in an urban area, the organization says. As recently as 1990, less than 40% of the global population lived in a city — but by 2010 more than half of all people lived in an urban area. By 2050, the proportion of city dwellers is expected to rise to 70%.
As many city populations continue to grow, here’s what five U.S. cities are doing to help manage it all:
Scottsdale, Ariz.
The city of Scottsdale, Ariz., has several initiatives underway.
One is MyScottsdale, a mobile application the city deployed in the summer of 2013 that allows citizens to report cracked sidewalks, broken street lights and traffic lights, road and sewer issues, graffiti and other problems in the community….”
Crowdsourcing “Monopoly”
The Economist: “In 1904 a young American named Elizabeth Magie received a patent for a board game in which players used tokens to move around a four-sided board buying properties, avoiding taxes and jail, and collecting $100 every time they passed the board’s starting-point. Three decades later Charles Darrow, a struggling salesman in Pennsylvania, patented a tweaked version of the game as “Monopoly”. Now owned by Hasbro, a big toymaker, it has become one of the world’s most popular board games, available in dozens of languages and innumerable variations.
Magie was a devotee of Henry George, an economist who believed in common ownership of land; her game was designed to be a “practical demonstration of the present system of land-grabbing with all its usual outcomes and consequences.” And so it has become, though players snatch properties more in zeal than sadness. In “Monopoly” as in life, it is better to be rich than poor, children gleefully bankrupt their parents and nobody uses a flat iron any more.
Board-game makers have had to find their footing in a digital age. Hasbro’s game-and-puzzle sales fell by 4% in 2010—the year the iPad came to market—and 10% in 2011. Since then, however, its game-and-puzzle sales have rebounded, rising by 2% in 2012 and 10% in 2013. Stephanie Wissink, a youth-market analyst with Piper Jaffray, an investment bank, says that Hasbro has learned to become “co-creative…They’re infusing more social-generated content into their marketing and product development.”
Some of that content comes from Facebook. Last year, “Monopoly” fans voted on Hasbro’s Facebook page to jettison the poor old flat iron in favour of a new cat token. “Scrabble” players are voting on which word to add to the new dictionary (at press time, 16 remain, including “booyah”, “adorbs” and “cosplay”). “Monopoly” fans, meanwhile, are voting on which of ten house rules—among them collecting $400 rather than $200 for landing on “Go”, requiring players to make a full circuit of the board before buying property and “Mom always gets out of jail free. Always. No questions asked”—to make official…”
Open Data: What Is It and Why Should You Care?
Jason Shueh at Government Technology: “Though the debate about open data in government is an evolving one, it is indisputably here to stay — it can be heard in both houses of Congress, in state legislatures, and in city halls around the nation.
Already, 39 states and 46 localities provide data sets to data.gov, the federal government’s online open data repository. And 30 jurisdictions, including the federal government, have taken the additional step of institutionalizing their practices in formal open data policies.
Though the term “open data” is spoken of frequently — and has been since President Obama took office in 2009 — what it is and why it’s important isn’t always clear. That’s understandable, perhaps, given that open data lacks a unified definition.
“People tend to conflate it with big data,” said Emily Shaw, the national policy manager at the Sunlight Foundation, “and I think it’s useful to think about how it’s different from big data in the sense that open data is the idea that public information should be accessible to the public online.”
Shaw said the foundation, a Washington, D.C., non-profit advocacy group promoting open and transparent government, believes the term open data can be applied to a variety of information created or collected by public entities. Among the benefits of open data are improved measurement of policies, better government efficiency, deeper analytical insights, greater citizen participation, and a boost to local companies by way of products and services that use government data (think civic apps and software programs).
“The way I personally think of open data,” Shaw said, “is that it is a manifestation of the idea of open government.”
What Makes Data Open
For governments hoping to adopt open data in policy and in practice, simply making data available to the public isn’t enough to make that data useful. Open data, though straightforward in principle, requires a specific approach based on the agency or organization releasing it, the kind of data being released and, perhaps most importantly, its targeted audience.
According to the foundation’s California Open Data Handbook, published in collaboration with Stewards of Change Institute, a national group supporting innovation in human services, data must first be both “technically open” and “legally open.” The guide defines the terms in this way:
Technically open: [data] available in a machine-readable standard format, which means it can be retrieved and meaningfully processed by a computer application
Legally open: [data] explicitly licensed in a way that permits commercial and non-commercial use and re-use without restrictions.
Technically open means that data is easily accessible to its intended audience. If the intended users are developers and programmers, Shaw said, the data should be presented within an application programming interface (API); if it’s intended for researchers in academia, data might be structured in a bulk download; and if it’s aimed at the average citizen, data should be available without requiring software purchases.
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4 Steps to Open Data
Creating open data isn’t without its complexities. There are many tasks that need to happen before an open data project ever begins. A full endorsement from leadership is paramount. Adding the project into the work flow is another. And allaying fears and misunderstandings is expected with any government project.
After the basic table stakes are placed, the handbook prescribes four steps: choosing a set of data, attaching an open license, making it available through a proper format and ensuring the data is discoverable.
1. Choose a Data Set
Choosing a data set can appear daunting, but it doesn’t have to be. Shaw said ample resources are available from the foundation and others on how to get started with this — see our list of open data resources for more information. In the case of selecting a data set, or sets, she referred to the foundation’s recently updated guidelines that urge identifying data sets based on goals and the demand from citizen feedback.
2. Attach an Open License
Open licenses dispel ambiguity and encourage use. However, they need to be proactive, and this means users should not be forced to request the information in order to use it — a common symptom of data accessed through the Freedom of Information Act. Tips for reference can be found at Opendefinition.org, a site that has a list of examples and links to open licenses that meet the definition of open use.
3. Format the Data to Your Audience
As previously stated, Shaw recommends tailoring the format of data to the audience, with the ideal being that data is packaged in formats that can be digested by all users: developers, civic hackers, department staff, researchers and citizens. This could mean it’s put into APIs, spreadsheet docs, text and zip files, FTP servers and torrent networking systems (a way to download files from different sources). The file type and the system for download all depends on the audience.
“Part of learning about what formats government should offer data in is to engage with the prospective users,” Shaw said.
4. Make it Discoverable
If open data is strewn across multiple download links and wedged into various nooks and crannies of a website, it probably won’t be found. Shaw recommends a centralized hub that acts as a one-stop shop for all open data downloads. In many jurisdictions, these Web pages and websites have been called “portals;” they are the online repositories for a jurisdiction’s open data publishing.
“It is important for thinking about how people can become aware of what their governments hold. If the government doesn’t make it easy for people to know what kinds of data is publicly available on the website, it doesn’t matter what format it’s in,” Shaw said. She pointed to public participation — a recurring theme in open data development — to incorporate into the process to improve accessibility.
Examples of portals, can be found in numerous cities across the U.S., such as San Francisco, New York, Los Angeles, Chicago and Sacramento, Calif.
Visit page 2 of our story for open data resources, and page 3 for open data file formats.
Ten Innovations to Compete for Global Innovation Award
Making All Voices Count: “The Global Innovation Competition was launched at the Open Government Partnership Summit in November, 2013 and set out to scout the globe for fresh ideas to enhance government accountability and boost citizen engagement. The call was worldwide and in response, nearly 200 innovative ideas were submitted. After a process of public voting and peer review, these have been reduced to ten.
Below, we highlight the innovations that will now compete for a prize of £65,000 plus six months mentorship at the Global Innovation Week March 31 – April 4, 2014 in Kenya.
The first seven emerged from a process of peer review and the following three were selected by the Global Innovation Jury.
An SMS gateway, connected to local hospitals and the web, to channel citizens’ requests for pregnancy services. At risk women, in need of information such as hospital locations and general advice, will receive relevant and targeted updates utilising both an SMS and a GIS-based system. The aim is to reduce maternal mortality by targeting at risk women in poorer communities in Indonesia.
“One of the causes of high maternal mortality rate in Indonesia is late response in childbirth treatment and lack of pregnancy care information.”
This project, led by a civil servant, aims to engage citizens in Pakistan in service delivery governance. The project aims to enable and motivate citizens to collect, analyze and disseminate service delivery performance data in order to drive performance and help effective decision making.
“BSDU will serve as a model of better management aided by the citizens, for the citizens.”
A Geographic Information System that gives Indonesian citizens access to information regarding government funded projects. The idea is to enable and motivate citizens to compare a project’s information with its real-world implementation and to provide feedback on this. The ultimate aim is to fight corruption in the public sector by making it easier for citizens to monitor, and provide feedback on, government-funded projects.
“On-the-map information about government-funded projects, where citizens are able to submit their opinions, should became a global standard in budget transparency!”
A digital payment system in South Africa that rewards citizens who participate in activities such as waste separation and community gardening. Citizens are able to ‘spend’ rewards on airtime, pre-paid electricity and groceries. By rewarding social volunteers this project aims to boost citizen engagement, build trust and establish the link between government and citizen actors.
“GEM offers a direct channel for communication and rewards between governments and citizens.”
An app created by a team of software developers to provide Ghanaian citizens with information about the oil and gas industry, with the aim of raising awareness of the revenue generated and to spark debate about how this could be used to improve national development.
“The idea is to bring citizens, the oil and gas companies and the government all onto one platform.”
Ghana Petrol Watch seeks to deliver basic facts and figures associated with oil and gas exploration to the average Ghanaian. The solution employs mobile technology to deliver this information. The audience can voice their concerns as comments on the issue via replies to the SMS. These would then be published on the web portal for further exposure and publicity.
“The information on the petroleum industry is publicly available, but not readily accessible and often does not reach the grassroots community in an easily comprehensible manner.”
A common platform to be implemented in Khulna City, Bangladesh, where citizens and elected officials will interact on budget, expenditure and information.
“The concept of citizen engagement for the fulfillment of pre-election commitment is an innovation in establishing governance.”
The aim of this project is an increase in child engagement in governmental budgeting and policy formulation in Mwanza City, Tanzania. This project was selected as a wildcard by the Global Innovation Jury.
“In many projects I have seen, children are always the perceived beneficiaries, rarely do you see innovations where children are active participants in achieving a goal in their society. It was great to see children as active contributors to their own discourse.” – Jury Member, Shikoh Gitau.
A ‘watchdog’ newsletter in Kenya focusing on monitoring the actions of officials with the aim of educating, empowering and motivating citizens to hold their leaders to account. This project was selected as a wildcard by the Global Innovation Jury.
“We endeavor to bridge the information gap in northern Kenya by giving voice to the voiceless and also highlighting their challenges. The aim is an increase in the educational level of the people through information.”
Citizen Desk is an open-source tool that combines the ability of citizens to share eyewitness reports with the public need for verified information in real time. Citizen Desk lets citizen journalists file reports via SMS or social media, with no need for technical training. This project was selected as a wildcard by the Global Innovation Jury.
“It has become evident for some time now that good technical innovation must rest on a strong bedrock of social and political activity, on the ground, deeply in touch with local conditions, and sometimes in the face of power and privilege.” – Jury Member Bright Simons.”